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WHOS-IN Pro - Installation


New WHOS-IN Pro Installation:
Upgrade ver 2, 2000, 2002 or 2003 to Pro:
Upgrade existing WHOS-IN Pro installation:


To eliminate the downloading of the 'support' DLL's etc. that most people already have on their PC's, WHOS-IN Pro has been broken into 2 sections. WHOSIN.EXE contains the 'core' files needed with this version, and SUPPORT-FILES.EXE contains the Visual Basic runtimes, Access 2000/2003 DLL's, and other associated files. You should only need the support files *IF* users experience problems loading WHOS-IN (due to missing files).
You can download the support files from:
http://www.hudsoft.com/products/whosin/support-files.html


*** IF you need to install any support files, ONLY install the specific file(s) required. DO NOT INSTALL 'ALL' THE SUPPORT FILES *** (Doing so will slow down the loading of WHOS-IN, and increase your network traffic).



New Pro Installation:


1. Download WHOS-IN Pro (whosin.exe) to your local C: drive.


2. Run the program, which will create a new WHOS-IN folder, and extract the files into it.


3. MOVE the complete WHOS-IN folder to your server, and RENAME it to WHOSIN (this will be important later).


4. a) Set the server access rights for the folder to FULL ACCESS.
b) Ensure that the folder OWNERSHIP is NOT set to a NetAdmin user. (If it is, some users will have problems trying to run WHOS-IN)
c) If the WHOS-IN folder is installed on a Windows server that supports Domains, set folder access permissions to Full Access for Domain Users


5. Record the UNC path of the server folder, as you will need this later.
NOTE: IP Addresses can also be used instead of a server name if required.
Ex: \\YourServer\Share\Path etc could also be \\123.4.56.789\Share\Path etc
SPECIAL NOTE: If your Server, Share or FOLDER name includes a SPACE, be sure to enclose the full path in double quotes. Example:
''\\Server\Share\WHOS IN'' (note the space between WHOS and IN)


6. Run the ADMIN.EXE program, and select the Tools / New User Defaults menu option.


7. Modify the New User Defaults to suit your organization.


8. Create an EMAIL containing the UNC PATH + USER.EXE asking your users to run it.


As each person runs the user.exe, they will be added to the database and an ICON or two will be created on the workstation DeskTop or StartUp folder. Example email:
Please run \\server\share\path\user.exe to install WHOS-IN on your workstation. (Substituting \\server\share\path\ with the UNC path to the WHOS-IN folder)


If your users experience any problems with missing DLL's etc, download the SUPPORT-FILES into a folder on your local C: drive, then copy ONLY the individual file needed to the server WHOS-IN folder.
NOTE 1. No files need to be copied to the workstations.
NOTE 2. Copying ALL the support files to the server will create large amounts of network traffic. DO NOT copy all the support files to the server unless necessary.


NETWORK LOGIN SCRIPTS: (the preferred method of running WHOS-IN)
WHOS-IN Pro allows you to pass the users ID (also known as Network login ID) to the USER program as a parameter. Example:
USER.EXE -UID:ghudson
You can use this in your network login script by substituting the username with the variable for the user ID. Examples:
START \\YourServer\YourShare\WhosInFolder\user.exe -UID:%USERNAME% (for Windows Servers).
(Ensure there is a SPACE between the START command and the double backslash)
or
\\server\share\path\user.exe -UID:%USER (for Novell Servers)
or
\\server\share\path\user.exe -UID:%CN
(For Novell Servers with LONG usernames greater than 8 characters)


As well as the Network Login script above, the command line can also be run from any one of:
The users StartUp Folder
The users Desktop (Icon)
The Windows Start / Run command


TIP 1:
You can also pass a STATUS to WHOS-IN on the command line. Example:
\\server\share\path\user.exe -UID:%USERNAME% -STS:In
NOTE: This should be used with caution, as it will over-ride users ON VACATION status settings)

TIP 2:
A good source of Login Script info is HERE (external web site).




Upgrade existing version 2, 2000, 2002 or 2003 installation to Pro:


NOTE: If you follow the steps below, installing WHOS-IN Pro will NOT affect or modify your existing data, and your USERS need do nothing other than restart from their existing desktop Icon after the installation is complete.

1. Download WHOS-IN Pro (whosin.exe) to your workstation C: drive. (NOT the server!)

2. Run the program, which will create a new WHOS-IN folder, and extract the files into it. (Do NOT over-write your existing WHOS-IN files)

3. Ensure all users are logged OUT of your current version of WHOS-IN.

4. Make a BACKUP COPY of your current server WHOS-IN folder.

This will allow you to restore the previous version, just in case there is a problem with the latest release.

5. RENAME your current server WHOS-IN folder to something like WHOS-IN-OLD.

6. MOVE the complete NEW WHOS-IN folder to your server.

7. RENAME the new WHOS-IN folder to the same name as your previous version folder. (This will allow users to immediately reconnect to the new version at startup)

8. If necessary, set the server access rights for the folder to FULL ACCESS.
(Also ensure that the folder OWNERSHIP is not set to a NetAdmin user)

9. Run the ADMIN program and select the Tools / New User Defaults menu item.

10. Set the New User Defaults to whatever you feel is most suitable for your organization.

11. Run CONVERT.EXE to import your old user names and data into the new format database.


UPDATE YOUR NETWORK LOGON SCRIPTS:
WHOS-IN Pro allows you to pass the users LogonID (also known as Network ID) to the USER program as a parameter. Example:
USER.EXE -UID:ghudson
You can use this in your network login script by substituting the username with the variable for the user ID. Examples:
START \\server\share\path\user.exe -UID:%USERNAME%
(for Windows Servers)
or
\\server\share\path\user.exe -UID:%USER
(for Novell Servers)
or
\\server\share\path\user.exe -UID:%CN
(For Novell Servers with LONG usernames greater than 8 characters)

NOTE: Previous versions of WHOS-IN passed the users NAME to the user program. WHOS-IN Pro has replaced this with the users Network Logon ID, so if you are using a script, you will need to modify / edit your existing logon script to the above.





Upgrade existing WHOS-IN Pro installation:


BEFORE YOU START:

Run your existing WHOS-IN (user.exe) program, and display the ABOUT SCREEN.
Ensure that your free update expiry period has NOT expired yet.
If it has, you will need to purchase an update before proceeding.
If you install this update, and the build date is later than your expiry date, it will revert to a 5 user version.

1. Download WHOS-IN Pro (whosin.exe) to your workstation C: drive. (NOT the server!)

2. Run the program, which will create a new WHOS-IN folder, and extract the files into it. (Do NOT over-write your existing WHOS-IN files)

3. Make a BACKUP COPY of your current server WHOS-IN folder.

This will allow you to restore the previous version, just in case there is a problem with the latest release.

4. COPY the new ADMIN.EXE file to your server WHOS-IN folder (over-writing the previous version).

5. Browse to your server WHOS-IN folder and run the new ADMIN.EXE program.

6. Choose the Tools / Forced Shutdown command to force all users to close USER.EXE if they are running it. (This could take up to 60 seconds before everyone is logged out).

7. COPY the new USER.EXE file to your server WHOS-IN folder (over-writing the previous version file).

8. Run the ADMIN program again, and RESET the Forced Shutdown option. (This will trigger an auto-restart of the new USER.EXE program on the users workstations).




Any problems, please Email Us